Manager’s Guide to Preparing for New Hires

Preparation prior to arrival. Workstation or desk needs (computers, supplies) should be taken care of before the new employee has arrived. Scheduling a lunch with key team members is a great way to integrate your new hire.

 

Extensive onboarding process. Introducing your new hires to every key executive. Teaching them about the departments around them will help with getting acclimated and understanding the scope of company operations.

 

Feedback for future opportunities. Your company’s goal is to continue growth and improvements. A great way to do that is with feedback from new hires on training.

 

Shadowing with mentor or key executive member. Shadowing provides a complete snapshot of their new department and will get them involved quicker.

 

Online resources for continuous growth. If an employee would like to continue to their learning about their job, you have a problem. A great tool to have is an online portal.

 

Have more tips? Email us at meliza@targetcw.com!

You have (too much) Mail!

Angry Lady EmailsEmail has become a dominant form of communication in today’s global work environment. Email overload can easily drain a busy HR manager’s day.  Below are a few tips on how to manage your email.

  1. Set Times and Limits on checking email. For me, I check and respond to all emails first thing in the morning (8 am), and again at 11, 1, &4. A typically limit myself to one hour spent responding and saving emails. Constantly checking your email can break your concentration and lower your productivity. I have definitely noticed that I can get more done with this strategy.
  2. Organize emails. Outlook allows you to create folders and “rules” to help with emails you need to retain. Create folders for every project or by subject. To create rules in Outlook 2010, click “File” tab and then “Manage Rules & Alerts”.
  3. Stop reading the same email. While not always possible, try to execute everything required in the email in one shot. This will limit the time spent re-reading emails and time that message is on your to do list. Also evaluate whether you really need to retain the email for future reference or not.
  4. Make Templates. Template emails can be life savers in HR. For example, if you are asked more than once per week how to enroll in the company’s 401k plan. Why not make a template for that? Cut, paste, and done.
  5. Help others help you. Encourage others to email you with relevant subject lines on ideas or resumes so you can easily sort your email.
  6. Facetime for real.  Sure email is easy, but sometimes face to face or phone is faster and better. My rule of thumb is two. If I cannot resolve an email in two responses, my next response is in person or via phone.

 

Reference SHRM HR Magazine May 2013

 

About the Author:

Hannah, our VP of Human Resources, has worked in HR  for over 9 years. Hannah achieved her PHR certification in 2010. She has been a SHRM member since 2006 and LWHRA & NWHRA since 2009. She is a licensed insurance producer in Washington and California. She obtained her Bachelor’s degree in Organizational behavior from University of Missouri.

 

TargetCW Streamlines Employee Onboarding with Adobe EchoSign

Check out the latest Adobe EchoSign blog post discussing our recent case study with them through the link below.

Blog Post:

http://blogs.adobe.com/echosign/targetcw-streamlines-employee-onboarding-with-adobe-echosign/ 

 

Direct Link to Case Study:

http://www.adobe.com/content/dam/Adobe/en/customer-success/pdfs/targetcw-case-study.pdf

 

Corporate Interviewing & Hiring Processes Improving for 2013

Over the past year, my colleagues and I have worked with numerous companies and based on our needs and experiences, there have been some changes in the way top talent is recruited and hired. Here are five trends that we have seen emerging:

1. Video conferencing is becoming more prevalent. Human resources, as well as the hiring departments, are making video interviewing a standard part of a job search. We attribute this to technological advances, reduced budgets and convenience.  Utilizing video conferencing allows face to face interaction, while reducing travel time and costs.  It also allows for multiple interviews to be scheduled consecutively, regardless of candidate location.

 

2. Companies are now mapping their future talent pool. Companies are always hiring, but are beginning to see the value in continually recruiting and staying in touch with “A” players.  Aside from keeping up with top people, it reduces the getting into a situation where a “B” or even “C” player is desperately hired.  The growing demand and rapidly changing landscape are making it more important to find the talent capable of maximizing your competitive edge.

 

3. Culture-fitting candidates are growing in importance. You may have heard that “people are hired for skills, but fired for fit.” Well, it’s truer now. Consequently, matching a candidate with an organization’s working environment or “culture” has become an essential part of the interview and selection process.  Since each company is unique in their culture, each candidate’s personality must be recognized and fit within a company.   This has become as important as fitting individual job skill sets.

 

4. Mobile platforms play an integral role. The workforce is increasingly expecting communications to be delivered through various mobile methods.  Texting, emailing and even tweeting are invaluable tools in reaching the brightest minds. Because everyone is always on, mobile recruiting is presenting a tremendous opportunity for employers to engage and stay connected with the next generation of talent. At the very least, companies need to ensure their job boards are mobile-friendly.

 

5. The interview and job offer process has been shortened. Access to jobs and people has increased, creating more competition for top candidates.  This created a landscape where candidates expect to know their status shortly after interviewing. The perception has caused many companies to lose out on good people. It has made it increasingly important to reduce hurdles to hiring, such as bureaucracy and politics in the process. Having the whole process mapped out before the first interview allows companies to remain agile and keep momentum while pursuing people.

 

Resources for Job Seekers

Looking for a new job? Check out our Jobs (www.targetcw.com/jobs) page, review our Strategies for Getting a Great Job (text hyperlink to article) and make sure your resume is a clean reflection of what you can bring to an employer, good luck!!

 

 About the Author, Debbie M. Duguay:  25 years of corporate and contingency recruiting experience provide Debbie a unique understanding of the staffing industry.  She began her recruiting career in 1988 successfully recruiting primarily for accounting/finance and sales/marketing positions for a diverse collection of corporations, and was recognized for her ability to find exceptional candidates for the most specialized and hard-to-fill positions.  In 1998, she opened a staffing agency, and for five years she and her staff successfully served the recruiting needs of corporations throughout the nation.  Debbie Duguay merged her search firm with a global recruiting corporation in 2003, and was ranked the “#2 Recruiter in the Nation for 2006”, before joining the incredible TargetCW recruiting team.

UPDATE: San Jose Ordinance to Increase Minimum Wage

Do you have employees working within the city limits of San Jose? If so, they may be getting a pay increase on Monday. A new minimum wage ordinance passed by San Jose voters in November 2012, goes into effect Monday March 11. This ordinance requires that employees working within the city limits of San Jose receive a minimum wage of at least $10 per hour. The ordinance allows for the minimum wage to increase annually beginning Jan 1, 2014 based on cost of living.

 

The ordinance requires employers to post a new wage ordinance. You can locate the workplace poster on San Jose City’s website at http://www.sanjoseca.gov/index.aspx?NID=3491.

Survey Results Say You Love Us!

Happy Employee on TargetWe sincerely appreciate you taking the time to complete our client and employee satisfaction survey and were excited to see such positive reviews.

Client survey results were 99% overall satisfaction and employee survey results were 97% overall satisfaction. Employees love the most our customer service, timeliness of payment, and response times while clients appreciate our ease of use, personal attention, and customer service.

 

Here are some of the nice things you said about us.

  • “Each time I’ve called TargetCW with a question or concern, my questions were answered on the spot or followed up on immediately, and everyone in the San Diego office whom I’ve interacted with has been friendly and knowledgeable.” (Stacey, Software/IT)
  • “Anytime I call in or email everyone is very responsive and quick to help me. I’ve never had an issue with anyone.” (Erin, Biotech/Medical Devices)
  • “I like most the value TargetCW places on the overall customer service experience. A lot of companies talk about customer but TargetCW actually puts customer service “in action” which is very welcomed experience.” (Claristine, Legal)
  • “TargetCW always does what they say they are going to do. That doesn’t always happen with other companies.” (Tracia, Services)

 

 

Fiscal Cliff Talk and How It Affects Your Paycheck

After a heated debate and a prolonged vote, the House of Representatives voted 257-167 to approve a bill to prevent the fiscal cliff. The main purpose of this vote was to extend the Bush era tax cuts, which currently affect approximately 98% of taxpayers. However, according to Forbes, 77% of Americans will actually end up paying higher taxes in 2013. One of the most talked about subjects was how these taxes will affect an employee’s net pay, commonly referred to as “take home pay”. The following is a brief breakdown of the most common taxes that will be impacting your wages.

A)     Employee Portion of Social Security Tax Withholding

  1. This payroll tax cut expired on 12/31/12 as congress failed to act on time. What this eliminated was a 2% reduction in employee payroll taxes, increasing the Social Security Tax from 4.2% to 6.2%. The combined FICA tax rate (which is the Social Security tax at 6.2% and the Medicare tax at 1.45%) is now 7.65% for 2013 up to the Social Security wage base ($113,700). This will be an increase of $2,425.20 in taxes for employees. There are ongoing talks and bills being considered in Congress to extend the 2% reduction, but until a change occurs, the new rate of 6.2% will remain in place.

 

B)      Social Security Wage Base

  1. The Social Security wage base will be increased to $113,700. This has been increased by $3,600 from 2012, meaning you will pay the Social Security tax on all wages up to $113,700.

 

C)      Medicare Tax

  1. In 2013, the Medicare tax of 1.45% will be increased to 2.35% for wages in excess of $200,000.

 

D)     Federal Income Withholding Tax:

  1. The amount of federal income tax that you owe on each check may be affected as well. Individual taxpayers will still be subject to the current tax rates of 10/15/25/28/33 and 35% (percentage of tax based on your income level) up to the $400,000 (or $450,000 for joint filers) income threshold. There has been a new top tax rate of 39.6% for individuals that have income higher than $400,000 for single filers, $425,000 for head-of-household filers, and $450,000 for married filing jointly. The IRS has published an updated tax table where you can determine your exact taxable rate, which can be found at http://www.irs.gov/pub/irs-pdf/n1036.pdf.

 

E)      Health Flexible Spending Arrangement

  1. In 2013, the maximum amount of salary reduction contributions that an employee may elect to have made to a flexible spending account is $2,500, which has been reduced from a $5,000 limit.

 

F)      Non-Payroll Tax Updates

  1. Capital Gains and Dividends – Increase to 20% for income earners exceeding $400,000, unchanged (15%) for earners below that mark.
  2. Itemized Deductions and Personal Exemptions – Phase out of taxpayer’s itemized deductions and personal exemptions return, but only for high income earners ($250,000 for single taxpayers, $275,000 for head of household, and $300,000 for married filing jointly).
  3. Alternative Minimum Tax (AMT) – Exemption amounts have been determined for inflation. For 2012, exemption amounts are $78,750 for married filing jointly and $50,600 for single filers.
  4. Estate and Gift Taxes – Exemption will remain at $5M, but the rate will increase from 35% to 40%.
  5. Increased Child Tax and Earned Income Credits have been extended for five years.

 

With all the current changes of taxes, and the ongoing struggles on Capitol Hill, there is a chance that new bills could be signed into law that will change the current payroll tax schedule. Be assured, TargetCW will always provide you with the most up to date and accurate taxation schedule for employees, and we will inform you of any additional updates in the coming months. If you have any questions, you can contact me directly at ryan@targetcw.com.

How to Be Assertive In the Workplace

Shy? Want to learn to become a leader?

Focus on Leading

Assertive employees are proactive leaders that are compassionate, loyal, straightforward, calm, direct, fair, and polite. Practice taking these characteristics into action by relating them to scenarios at your workplace. Need inspiration? Watching assertive employees in your workplace and taking notes on how they handle situations can help.

Be Proactive

Assertive employees tend to volunteer for assignments having confidence in their own abilities. “Proactive leaders tend to have a plan in place as well as a back-up plan should the need arise,” says Micki from Chron. Every time there is a problem or issue, focus on an immediate solution, and take note on how it could be prevented in the future.

Attitude

Assertive people are positive and have a can-do attitude. They think positively and look for opportunities and have high enthusiasm. Lack of positive attitude often results in lower productivity.

 What has worked for you?

Effective Time Management Skills for HR Professionals

A new year is a great time to get organized at work.  Busy HR professionals need to manage their time effectively to execute their daily tasks and future project needs. With good time management skills you are in control of your time and your stress. You are also able to make progress at work and maintain a good work/life balance, not to mention have flexibility to respond to “surprises”.

The first step to developing good time management skills is to understand what circumstances are beyond our control and what is in our control. Some example of circumstances beyond our control is interruptions (phone calls, employee problems, and work accidents), computer or equipment problems, unproductive meetings, absent co-workers, and change in priorities.

Circumstances within our control are lack of good planning and organization, failing to set and meet priorities, jumping from one project to the next without completion, spending too much time on emails, phone calls, and the internet, procrastination, failure to delegate, and socializing too much.

The second step is to improve what is in our control. Below are some steps to develop your time management skills.

  1. Plan & Organize your day, week, and month- knowing what lies ahead of you will help you succeed at prioritizing, meeting deadlines, and identifying busy times when you can expect an increase in interruptions.
  2. Work your to do list- start your day off right by completing the most important item for the day. Batch routine tasks together and break large tasks into smaller ones. Update your priorities throughout the day, and delegate when you can.
  3. Set aside uninterrupted blocks of time to work on priority items- close your door, minimize outlook, let your voicemail answer for about 90 minutes to give you time to focus on completing your objective. You will be amazed at how much you can accomplish in a short amount of time when you really focus on the objective.
  4. Don’t let paper or emails slow you down- set a goal to handle paper or email only once. When you get an item decide the next action- take care of it and move on; follow-up; file, etc.. Develop template responses for common or frequent emails.
  5. Create written procedures for routine tasks. Writing down steps to a process saves time hunting for items needed to complete a task and ensuring you complete the task fully and accurately. Written procedures are also be a big help when delegating.
  6. Give yourself a break- get up throughout the day to stretch, close your eyes, or leave for lunch. You will return more alert and refreshed.
  7. Work/Life balance- Don’t let your personal life become a distraction at work, and vice versa. By accomplishing more at work, you will feel better after work and enjoy your home time more.

Reference:

7 Time Habits of a High Yield Day by Jim Rooney

http://www.citymanagersolutions.com/documents/CMSTimeTipSheetPDF.pdf

Proposed Changes: 1099 Independent Contractor Classification and Misclassification Penalties

Last year the House of Representatives and the Senate introduced two proposals directed at 1099 (Independent Contractor) classification. The legislation, which is backed by the White House, targets current grey areas with Independent Contractor classification, enforcement, and penalties. The following are overviews of the two Acts.

The Fair Playing Field Act of 2010 introduced by both the House of Representatives and  the Senate on September 15, 2010.

1099 Independent Contractor Classification and Misclassification PenaltiesThe goal of the Act is to level the playing field for companies who abide by the laws for classifying Independent Contractors (ICs) and those companies who use loopholes to mis-classify workers and avoid paying taxes and providing benefits to misclassified workers.

The Act will provide clearer guidelines on the classification criteria and allow for the IRS to enforce these guidelines. The current loopholes, which allow businesses to “intentionally” mis-classify certain workers as ICs, will be closed . Below are three of the Act’s main bullet points:

  • Allow the Secretary of the Treasury to issue regulations, guidance, and the final say on proper employment status (W2 vs 1099).
  • Provide support to the IRS for enforcing the Act.
  • Eliminate companies’ currently reduced penalty for failing to withhold income tax for misclassified workers. The loopholes currently allow employers to treat workers as ICs as long as the company documents and uses consistent classification reasoning.

http://kerry.senate.gov/press/release/?id=cd7f5a6e-7feb-41ae-8e8f-6004669821fc

http://www.govtrack.us/congress/bill.xpd?bill=h111-6128

http://www.opencongress.org/bill/111-s3786/text

The Employee Misclassification Prevention Act introduced by the House of Representatives (H.R. 5107) and the Senate (S. 3254) on April 22, 2010.

This Act would amend the Fair Labor Standards Act in the following manner:

  • Enforce strict record-keeping of companies’ ICs and classification policies.
  • Subject companies to a fine of $1,100 to $5,000 per employee who is deemed misclassified.
  • Allow for misclassified workers to recoup double the violations for minimum wage and overtime pay damages.
  • Make it unlawful to retaliate against non-employees who enact their rights under the Act.
  • Mandate a notice to each employee hired which includes the new hire’s classification status and the appropriate labor laws (W2 vs 1099).

http://www.govtrack.us/congress/bill.xpd?bill=s111-3254